Chase late supplier deliveries before they stop the line
Each morning Claude checks open purchase orders against promised dates, drafts reminders for the late ones, and reads supplier replies.
FullOperationsEvery weekday
Set it up5 steps
Open the Claude desktop app and sign in with the Claude account you use for work. On a personal Free, Pro or Max plan, chats can be used for training unless you switch off SettingsPrivacyHelp improve Claude.
No account yet? Ask your manager.
Where things are in Claude
- CustomizeConnectors In Claude's left sidebar: connect your email and files.
- /schedule Type it in a new Cowork task to run a prompt on a schedule.
- Scheduled In Claude's left sidebar: what runs, to pause or change it.
- Once for the whole company: your Microsoft admin approves Claude's Microsoft 365 connector and turns on its write tools, so Claude can save drafts and files. If connecting asks for an admin's approval, this is still to do: send them this step.
- Each weekday morning, 2 minutes: export open purchase orders from wherever you track purchase orders into a sheet called Open purchase orders. If your IT team can schedule that export, this step runs itself.
- Connect Microsoft 365 under CustomizeConnectors, for Outlook, OneDrive and SharePoint.
- Type /schedule, paste this workflow's prompt and pick Weekdays at 8:00.
- It runs while your computer is on and Claude is open.
Set this up on your computer: the Claude desktop app runs it.
The prompt
- Every weekday at 8:00, read my "Open purchase orders" sheet and today's emails from suppliers.
- 1. List every order that is late, or due in the next 3 days without a confirmed date.
- 2. Draft a short reminder to each of those suppliers, in the language of our last email with them, asking for a confirmed delivery date. Save them as drafts. Do not send.
- 3. Read supplier replies since yesterday and fill the "Confirmed date" column wherever a supplier gave one.
- 4. Give me a short list of orders that could stop production this week.
If your company keeps prices out of AISafe version
Reads an order list exported without prices, and names orders by number and part code only. Prices stay out of every reminder.
What you get
Reminders waiting in your drafts, confirmed dates filled in, and a short list of orders that could stop production.
Learn how
Get this workflow for your team
Two minutes each: everyone gets a plan of ready workflows like this one, inside your company's rules.
Your manager sees progress and hours. Never what Claude reads or writes.
FirstPrompt's workflow library adapts parts of Anthropic's knowledge-work-plugins (Apache-2.0), rewritten by FirstPrompt. Source and licence