Start the week with one page on cash, orders and what needs you
Every Monday morning Claude reads the week's exports in your Management folder and writes one page: cash today and this week, orders in, deliveries due and late, and money owed to you. It ends with the few things that need your decision.
Safe versionManagement / ITEvery week
Set it up6 steps
Open the Claude desktop app and sign in with the Claude account you use for work. On a personal Free, Pro or Max plan, chats can be used for training unless you switch off SettingsPrivacyHelp improve Claude.
No account yet? Ask your manager.
Where things are in Claude
- CustomizeConnectors In Claude's left sidebar: connect your email and files.
- /schedule Type it in a new Cowork task to run a prompt on a schedule.
- Scheduled In Claude's left sidebar: what runs, to pause or change it.
- Once for the whole company: your Microsoft admin approves Claude's Microsoft 365 connector and turns on its write tools, so Claude can save drafts and files. If connecting asks for an admin's approval, this is still to do: send them this step.
- Each Monday before 8:30, 5 minutes: fill in a "This week" sheet in a Monday folder inside your Management folder with counts only: orders received last week, orders past their promised date, overdue invoices. No bank balances or amounts. Ask Claude once to create the sheet with those rows.
- In Cowork, connect your Management folder in OneDrive or SharePoint (the one synced to this computer).
- Type /schedule, paste this workflow's prompt and pick Weekly, Monday at 8:30.
- Fill the [FINANCE] lines before your Monday meeting. Claude marks everything it could not find, and changes nothing in your exports.
- It runs while your computer is on and Claude is open. A Monday it was off is skipped, not queued.
Set this up on your computer: the Claude desktop app runs it.
The prompt
- Taken out by a company rule: Every Monday at 8:30, read the newest files in the Monday folder inside my Management folder, and last Monday's brief in the same folder.Every Monday at 8:30, read the newest files in the Monday folder inside my Management folder, and last Monday's brief in the same folder. Use counts, customers, order and invoice numbers and dates only. If a file still shows a bank balance, an amount, a price or a total, ignore it and never repeat it.safe version
- Write this week's brief as a Word document in the Monday folder, on one page:
- Taken out by a company rule: 1. Cash: the balance in each bank account, the money due in and out this week, and where the week ends. If the files give a minimum cash level, say whether we stay above it.1. Cash: write [FINANCE: cash today, money in and out this week] for me to fill. Do not look for bank figures anywhere else.safe version
- Taken out by a company rule: 2. Orders: orders received last week, count and value, against the week before, and the five biggest.2. Orders: how many orders came in last week, against the week before.safe version
- 3. Deliveries: how many orders are due to ship this week, and every order already past its promised date, with the customer and how many days late.
- Taken out by a company rule: 4. Money owed to us: the overdue invoices, their total, and the five customers who owe the most past their due date.4. Money owed to us: how many invoices are overdue, and the five customers with the most overdue invoices, by count and days overdue.safe version
- Taken out by a company rule: 5. Add this week's figures as a new column in the "Monday numbers" sheet in the same folder (create it on the first run, one row per figure), and say for each one whether it went up or down since last Monday.5. Add this week's counts as a new column in the "Monday numbers" sheet in the same folder (create it on the first run, one row per count), and say for each one whether it went up or down since last Monday.safe version
- Taken out by a company rule: 6. What needs me this week: three to five items, one line each, with the number behind it. For example a late order for a big customer, a week where cash falls below the minimum, or a customer far past due.6. What needs me this week: three to five items, one line each, with the count or date behind it.safe version
- Taken out by a company rule: Use only numbers you find in the files. Where one is missing, write [MISSING] and the file it should come from. Change nothing in the exports.Use only what you find in the files. Where something is missing, write [MISSING] and the file it should come from. Change nothing in the exports.safe version
- Company rule: never put prices or company financials into this task. If an email or file contains them, skip that part and tell me.company rule
Kept out of AI
- PricesKept out
- Company financialsKept out
- Safe version. Works from counts, customers and dates, from exports without amounts or bank balances. The cash lines are left as [FINANCE] gaps for you to fill.
What you get
One page before your Monday meeting: the week's numbers against last Monday, what is late or at risk, and three to five things that need you this week.
Get this workflow for your team
Two minutes each: everyone gets a plan of ready workflows like this one, inside your company's rules.
Your manager sees progress and hours. Never what Claude reads or writes.
FirstPrompt's workflow library adapts parts of Anthropic's knowledge-work-plugins (Apache-2.0), rewritten by FirstPrompt. Source and licence